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Menu
I’m New
Plan to Attend
What We Believe
Our Staff
Next Steps
Experience God
Weekend Gatherings
House Church
Prayer & Bible Reading
Discovery Bible Study
Serve
Ministries
Community Kids
Students
Adults
Groups
Outreach
Process and Support Groups
Care Team
Events
Events
Winshape Day Camp
Messages
Watch
Give
Event Promotion Request
1. Event Details
The Event Promotion Request must be completed at least 4 weeks before the first day that all marketing resources will be used.
Today's Date
*
MM slash DD slash YYYY
Event Name
*
Ministry Name
*
Ministry sponsoring event (e.g. Men's Ministry)
Contact Person
*
The primary contact for this project who is authorized to make decisions affecting the project.
First
Last
Email
*
Phone
Not required, but helpful!
Pastoral Contact
*
Pastoral Staff person overseeing the event.
First
Last
2. Event Details
Please make sure your event has been approved. We will not process any requests without prior-approval.
Event Start Date
*
MM slash DD slash YYYY
Event Start Time
Hours
:
Minutes
AM
PM
Event End Date
MM slash DD slash YYYY
Event End Time
Hours
:
Minutes
AM
PM
Meeting Room(s)
List all rooms being used.
Will Child Care Be Offered
Normal Cost: $2/child/hour, max of $12/family. Pre-registration required.
No
Yes - free, provided by ministry
Yes - with a small fee
Do you need promotional materials?
*
If promotional materials are needed, select yes. If this is for calendaring purposes only, select no. If you select no, then this event will be input on the website calendar and nothing further will be done.
Yes, I need promotional materials
No, this is only to be included on the website calendar
Detailed Event Description
*
Detailed information about the event. (date, time, contact person, location)
Verbal Announcement Details
*
What needs to be emphasized in the event announcement during services? This is a shorter, more concise description than above.
3. Priority Filter
Please choose the best answer below with your event in mind. Be realistic with your planning! : )
Expected Attendance
1-25 (1 Point)
26-50 (2 Points)
51-100 (3 Points)
101-250 (4 Points)
All Campus Event (5 Points)
Target Attendees
Other (1 Point)
Age Group/Life Stage (2 Points)
Gender (All Ages) (3 Points)
Whole Church (4 Points)
Outside Community (5 Points)
Occurence
Weekly (1 Point)
Monthly (2 Points)
Quarterly (3 Points)
Biannual (4 Points)
Yearly (5 Points)
Score
*
Please total the points above and enter your score. Below a new field will populate with more options.
Promotion Options - Level 1
Please select the form of promotion below.
Website Page
Website Monthly Calendar
Weekly Connection Email
Flyers (Artwork to be submitted by ministry)
Event Loop in Lobby (subject to availability)
Announcements Mention (subject to availability)
Promotion Options - Level 2
Please select the form of promotion below.
Website Page
Website Monthly Calendar
Weekly Connection Email
Flyers (Artwork to be submitted by ministry)
Event Loop in Lobby (subject to availability)
Marquee Signs
Small Posters in Lobby Frames
Special Event Table
Bulletin "Upcoming Events" Mention
Announcements Mention (subject to availability)
Promotion Options - Level 3
Please select the form of promotion below.
Website Page
Website Monthly Calendar
Weekly Connection Email
Flyers (Artwork to be submitted by ministry)
Event Loop in Lobby (subject to availability)
Marquee Signs
Small Posters in Lobby Frames
Special Event Table
Bulletin "Upcoming Events" Mention
Announcements Mention (subject to availability)
Street Banner
Courtyard Banner
Event Video (subject to availability)
Bulletin Insert
Promotional Materials Designed by Communications Team
4. Design and Communication Details
Promotion Start Date
*
Keep in mind, advertising usually runs 3-4 weeks in advance.
MM slash DD slash YYYY
Do you need online web sign-up?
*
Yes
No
Online Web Sign-up Details
List required information. (e.g.: Name, Address, Phone, Email, Payment Options, Free Event, etc.)
Artwork Submission
Submit artwork for website or flyers here. Maximum of 5 files allowed. Max file size is 64mb.
Drop files here or
Select files
Max. file size: 50 MB, Max. files: 5.
Additional Notes
Do you need iPads for online sign-ups?
Yes
No
Do you need a cash box?
*
Up to $20 in change standard*
Yes
No
If over $20 specify amount
Denominations of:
(ones, fives, tens)
Cashbox needed
List cashbox needed from date and to date.
Person Responsible for Cash Box
List multiple people if different for Friday and Sunday
What Table Needs the Cashbox?
Additional Cashbox Notes
Notifications